ANNUAL MEETING – ABSTRACT SUBMISSION

American Society of Andrology
April 25-28, 2020
Philadelphia, Pennsylvania

Submission Deadline Extended to Friday, November 15, 2019, at 5:00 pm Eastern Standard Time (10:00 PM GMT)

  • ASA only accepts electronic abstract submissions via the official abstract submission website.
  • Content should not be presented at another national meeting prior to the ASA Meeting nor be published prior to the abstract submission deadline.
  • A person cannot be the presenting author on more than two abstracts but can be co-author on any number of abstracts. 
  • ASA membership is not required for abstract submission.

Abstract Guidelines

  • Word Count limit is 375 words or less excluding title and authors.
  • ONE uploaded image is allowed. Only PNG, TIFF, JPG.
  • Abstracts must be submitted with 4 components: introduction and objectives, methods, results, and conclusions.
  • Financial funding from commercial entities that have an interest in the research must be listed in the disclosure portion of the submission (in the Author section).
  • Oral and Poster presentation types will be offered. Your presentation will be given every consideration; however, the final determination will be made by the Program Committee.
  • The following submission categories will be offered, you will need to select the one that best fits your abstract: Androgens/Endocrinology, Environment/Toxicology, Epididymis/Vas Deferens/Seminal Vesicles, Fertilization/Germ Cell Differentiation/Reproductive Development Genetics, Infertility/Assisted Reproductive Technology/Male Contraception, Male Genital Reconstruction, Male Sexual Dysfunction, Prostate/Testis Cancer/Clinical Urology, Semen Transmission Viruses, Sperm Function/Semen Analysis, Spermatogenesis/Steroidogenesis/Testis Biology, Transgender Issues
  • No reference should be made in the abstract to the names or institutions of the authors.
  • Disclosures for ALL authors/co-authors is required within the submission form as well as their institutions, city, state, country, etc.
  • CV Uploads are required for the Presenting Author Only.
  • All accepted abstracts will be published as a supplement in Andrology, the official journal of the American Society of Andrology and the European Academy of Andrology.
  • Announcements of accepted and rejected submissions is planned for late December.

Questions about these Guidelines or the submission process? Contact droller@veritasmeetingsolutions.com

Awards

Abstracts for awards should contain detailed information that allows reviewers to evaluate the merit of the work (values, statistics, etc..)

Onsite Poster Trainee Merit Awards

  • Anna Steinberger Merit Award (Only Female Trainees)
  • Thomas S.K. Chang Merit Award
  • Lonnie D. Russell Merit Award

International Travel Awards

  • The Lalor Foundation Awards
  • The International Society of Andrology Awards (ISA)

The International Liaison Committee (ILC) has established the International Travel Awards in order to assist trainees and young investigators from countries outside US/Canada to present their work at the ASA Annual Meeting.

The requirements for the International Awards are as follows:

  • Applicants must be from countries outside US and Canada
  • Applicants must have their abstract accepted for presentation at the ASA Annual Meeting.
  • Applicants must be the first (presenting) author on the abstract.

Trainee Travel Awards

  • NIH TraineeTravel Award

To be eligible for a National Institutes of Health (NIH) Travel Award, trainees must be the (first) presenting author on the abstract. Award candidates must plan on attending regardless of the outcome of the Travel Award application process. To be considered for these awards, you may only submit one abstract for award consideration. Submitting more than one abstract will disqualify you.

For the NIH TraineeTravel Award a letter from a research mentor or supervisor must be submitted on your behalf confirming that you are the first and presenting author by November 25, 2019.  Please instruct your mentor to complete this form online:  https://forms.gle/Jw16X79nw5ZTkcMM6.  They will need your submission reference number.  Please note you will not be considered for the NIH Travel Award unless your mentor’s letter of support is received by 5:00 PM EST (10:00 PM GMT) on December 1, 2019.

Awards are considered reimbursement, therefore, trainees must attend the meeting and present their paper before the travel award is presented. Trainees will be notified of the award at least two months prior to the Annual Meeting.

If you have been awarded an International Travel Award or an NIH Trainee Travel Award but are unable to attend the meeting, please inform the ASA by April 15 so that we may present the travel award to another attendee. Send notification to the ASA at ryan@veritasmeetingsolutions.com. Failure to do so will jeopardize your ability to receive future travel awards.